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The Schedules module in Axoma allows users to automate the execution of already-created workflows by defining time-based triggers. This helps in running workflows automatically at a specific time, at repeated intervals, or using advanced cron-based scheduling.
Home > Settings > Workflow > Schedules
Access Control: This module is accessible only to Super Admin users. Axoma

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Overview

Using the Schedules module, you can:
  • Create schedules for existing workflows
  • Control when and how often a workflow runs
  • Manage execution behavior during delays or system downtime
  • Activate, deactivate, edit, or delete schedules
  • View execution history and logs of scheduled workflows

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Add new schedule

Click on + Add New Schedule to create a new scheduler for an existing workflow. Axoma
  • Schedule Name – Name given to the schedule
  • Status – Indicates whether the schedule is Active or Inactive
  • Trigger Status – Shows if the trigger is valid or stale
  • Trigger Type – Type of scheduler used (Trigger Only Once, Repeated Intervals, Advanced Scheduler)
  • Trigger Applied For – Indicates the trigger is applied to a Workflow
  • Timezone – Timezone in which the schedule runs
  • Next Run – Next scheduled execution time (if applicable)
  • Actions – Options to Activate/Deactivate, Edit, Delete, or View Runs
  • Workflow - Select an already created workflow from the dropdown
  • Schedule Active - Toggle ON to activate the schedule immediately after saving and Toggle OFF to keep the schedule inactive
  • Schedule Name - Enter a unique and meaningful name for the schedule
  • Timezone - Select the timezone in which the workflow should execute. All trigger times are evaluated based on this timezone

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Advance Execution Configuration

These settings control how the scheduler behaves under special conditions.
  • Allow Late Runs - Defines the maximum delay allowed if the system was offline or busy Example: If set to 60 seconds, the workflow can still run up to 60 seconds late
  • Random Delay - Adds a random delay before execution. Helps avoid system load spikes when multiple schedules run simultaneously Example: A random delay of up to 30 seconds will execute the workflow at a random time within that range
  • Skip Extra Missed Runs - When enabled, skips multiple missed executions and runs only once. Useful when the system was down for a long period

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Trigger Activation Window

Defines the date range during which the scheduler remains active.
  • Start Date - Date from which the scheduler becomes active
  • End Date - Date after which the scheduler automatically stops triggering
Jobs will only trigger within this defined window.

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Schedule Types

Axoma provides three scheduling options:

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Trigger Only Once

  • Runs the workflow only one time at the specified date and time
  • Interval Settings: Select Date and Time for execution
Use Case Example:
  • One-time data sync.
  • Single report generation

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Repeated Intervals

Runs the workflow repeatedly at fixed intervals (for example, every few minutes or hours) Use Case Example:
  • Periodic data monitoring
  • Frequent system health checks

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Advanced Scheduler (Cron Expression)

Provides full control over scheduling using Cron Expressions Cron Expression Format A cron expression consists of five fields: Minute Hour Day-of-Month Month Day-of-Week Common Examples
Cron ExpressionDescription
0 10 * * *Runs every day at 10:00 AM
*/15 * * * *Runs every 15 minutes
0 9 * * 1Runs every Monday at 9:00 AM
0 0 1 * *Runs on the 1st day of every month at midnight
30 18 * * 1-5Runs at 6:30 PM, Monday to Friday
Tip: Cron-based scheduling is recommended for complex or enterprise-level automation needs.

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Saving the Schedule

  • Click Save after configuring all required fields
  • If Schedule Active is enabled, the scheduler becomes active immediately
  • The workflow will execute at the configured time or interval

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View Runs & Logs

  • From the Schedules home screen, select View Runs for a schedule to:
  • See how many times the workflow has executed
  • View execution timestamps
  • Check success or failure status
  • Debug workflow behavior using execution logs

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Key Notes & Best Practices

  • Always verify the selected timezone before saving
  • Use random delay when scheduling multiple workflows at the same time
  • Prefer cron expressions for advanced and recurring automation
  • Use Trigger Activation Window to prevent unintended long-term execution
This module enables reliable, flexible, and scalable automation of workflows in Axoma through robust scheduling capabilities.

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Available Actions on homepage

Only published workflows are available for scheduling
  • Activate / Inactivate a schedule
  • Edit an existing schedule
  • Delete a schedule
  • View Runs – View workflow execution logs and run history